Arts Culture & LearningAmerica's GatewayCatch a WaveShopping Dining & Entertainment 

 

 

City Clerk

NOTICE OF ACCESS TO PUBLIC RECORDS

If you wish to submit a request to inspect or copy public records, the City of Boynton Beach, Custodian of Public Records is:

Judith Pyle, CMC. City Clerk
City Clerk's Office
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, Florida  33435
Office phone: 561-742-6061
Email: PyleJ@bbfl.us

This notice is posted pursuant to Fla Stat. §119.12 and any and all other applicable local, State, and Federal laws.

EMAIL DISCLAIMER: Under Florida law, e-mail addresses are public records.  If you do not want your e-mail address released in response to a public-records request, do not send electronic mail to this entity.  Instead, contact this office by phone or in writing:

City of Boynton Beach
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33435-0310

Duties

Principal source for information sought by the public; The Clerk's Office is a service department that is the oldest office of municipal government. It is the clearinghouse for obtaining data about City government.

Services

  • Preparation of the City Commission Agenda
  • Municipal Election
  • City Cemeteries
  • Central File System
  • City Code of Ordinances and Resolutions
  • City Commission and Advisory Board Meeting Minutes
  • Preparation of Meeting Notices
  • Property Information
  • Preparation of Legal Ads and Public Notices
  • Lien Searches
  • Certification of Documents
  • Responding to Requests for Public Record Information
  • Possession of the City Seal

Records Management 

The City Clerk's Office is responsible for administering the Records Management program for the City and maintaining a Central File for its own records and those of the City. A universal challenge in local government offices is the accumulation of records. Records can be of continued value, but their infrequent rate of reference may not justify their retention in prime office space. Over a period of time, these records take up valuable file equipment, staff time and office space. The records that have outlived their usefulness in the office are transferred to LaserFiche, and then are destroyed according to State Records Management guidelines. Some records that are too voluminous to LaserFiche are sent to inactive storage for a pre-determined length of time. The City Clerk's Office acts as a clearinghouse for records disposition for all of the City departments.

Central File 

This file contains long-term contracts, legal files, easements, zoning applications, water agreements for services outside of city limits, bid documents and many other records in addition to the day-to-day files of the City Clerk and other City departments. The City Clerk's Office scans the records from the Central File into LaserFiche on an annual basis. Indexes are maintained that enable staff to search and locate records of interest to the public and other City departments.

Electronic Document Management

To achieve increased efficiency, the City Clerk's Office has begun the transition from microfilming the records to scanning them into a LaserFiche storage, search and retrieval computer program. 

2